nflo
Work management built for the way your brain works
A focused tool for neurodivergent solo contractors. Know what to work on, track your time, and actually feel good about what you get done.
Eight things. That's the whole app.
Built for solo contractors who find the usual project tools too heavy, or just wrong for how they think.
Today's focus
Stop staring at a list of 40 tasks. Every morning, AI tells you the three things to work on now and why it picked them.
Time tracking
One-click timers linked to clients, priced at that client's rate as you log them. See what the time was worth, not just how long it took.
Billable targets
Set what you need to bill each period and watch the total climb towards it. nflo tells you whether you're ahead or behind pace while there's still time to do something about it.
Gamification
A streak, a daily count and a monthly point total, so progress feels real. Enough to keep you moving without turning your work into a performance review.
Widget dashboard
A home base you can take in at a glance. Today's focus, what's due, your running timer and the streak, without opening anything.
Document editor
A Notion-style markdown editor for notes, SOPs and client briefs, organised into folders. It saves as you type and it's where you left it.
Tasks from your notes
Paste a meeting transcript, press one button, and get back the actions with the right client and deadline already filled in. You approve the list before anything is created.
Client management
Projects, tasks and hours for each client in one place, so you know what you've spent and what's still outstanding.
Up and running in three steps
A three-step setup you can skip, and no 40-minute video.
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1
Sign in
Google, GitHub, or a one-time link emailed to you. No password to invent either way, and nothing to confirm afterwards.
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2
Add your clients and dump your tasks
Create a client, hang projects off it, then empty your head into the task list. Due dates and priorities can wait until you care about them.
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3
Open the dashboard each morning
nflo picks the three tasks that matter today and tells you why. Start a timer and work the list.
Three tasks, and a reason for each one
The hard part of a 40-item list is choosing, not doing. nflo sends your active tasks to Claude and gets back the three worth starting now, each with a one-line reason you can accept or ignore.
This one only ever sees titles, priorities, due dates, points and recurrence. Client names, notes and documents aren't part of it.
One list for everything, sorted the way you need it
Every task across every client in a single view. Search it, filter by client, project, status or priority, and sort by name, client, project, due date or priority. Completed work is hidden until you ask for it.
Status, priority, due date and points are all editable in the row itself, so you never lose your place in the list.
Every project sits under the client it belongs to
Clients are the top level, and projects live underneath with their tasks one click away. Completed and archived projects stay out of your way until you filter for them.
Recurring tasks roll over instead of quietly closing themselves. An overdue weekly job stays where you can see it until you actually do it.
Every hour priced as you log it
Start a timer against a client in one click, or log the block you forgot to track this morning. Each entry takes that client's hourly rate at the moment it's created, so a day totals up as a number in pounds rather than a number of hours you still have to do sums on.
Change a client's rate later and only new time moves. Entries you've already logged keep what they were billed at, because quietly repricing work you've invoiced is how the numbers stop matching. Editing an entry is the one way to change it.
When it's invoicing time, filter by date range, client and project, check the per-client totals and export CSV.
Know whether you're ahead while you can still do something about it
Tell nflo what a billing period looks like — weekly, or monthly from whichever day you actually invoice on, not just the 1st — and what you need to bill inside it. The dashboard then carries a running total against that target, with the pace line you'd have to stay on to hit it.
The report breaks the period down by client and by project: hours, billable value, tasks completed, and what an average task was worth. Step back a period to see how the last one finished.
Raise your target today and closed periods keep the number you were working to at the time — the same reasoning as the rates. It's opt-in, too. Leave it off and the report and its widgets simply aren't there, because not everyone bills to a target.
Progress you can see, without the guilt trip
A streak for consecutive days with something finished, a count of what you closed today, and a point total for the month. That's the whole system.
There are no XP levels, badges or leaderboards. A bad week breaks the streak and you start it again, which is rather the point.
Notes that live next to the work
A markdown editor with folders for briefs, running notes and templates. Type / for formatting and it saves as you go.
Documents are stored as plain markdown files, so nothing you write is trapped in a proprietary format.
Turn a meeting transcript into tasks in one press
The problem with note-taking isn't the notes, it's the twenty minutes afterwards spent turning them into a to-do list you never get round to. Drop the transcript into a document, press Extract tasks, and nflo reads it back to you as actions — each one already matched to a client, a project and a deadline it found in the text.
Nothing is created until you say so. You get a checklist to work through, every field editable, and you tick the ones that are right. Each task that gets created keeps the line of transcript it came from, so “when did I agree to this?” has an answer three weeks later.
This one only runs when you press the button, and it does send that document's text to Claude — unlike Today's Focus, which never sees your documents. The privacy policy spells out exactly what goes where.
Built for brains that work differently
Most project management tools are built for teams, which makes them loud and heavy. nflo is built for one person.
If you're a freelancer or contractor with ADHD, autism, or just a brain that doesn't do well with clutter and ambiguity, nflo is designed around the way you actually work.
- A clear answer to "what now?", so you're not stuck choosing
- Streaks and points, so a good run is visible
- One tool instead of five
- Nothing blinking, pulsing or badging at you
- No subscription until you're getting real value
Coming from Notion, Monday or Trello?
Those tools are built for teams that need to coordinate. If you're on your own, most of that surface area is overhead.
What you give up
- Team seats, assignees and approval flows
- Automations, integrations and marketplaces
- Endless view types and template galleries
- Databases you have to design before you can use them
What you get back
- A dashboard that answers "what now?" in one glance
- Time tracking and billing targets built in, not bolted on
- Tasks, clients, hours and notes in one place
- A tool that opens fast and asks nothing of you
Pricing
nflo is still being built. While it's in beta it's free, and that's the whole pricing page.
Free/ while in beta
- Unlimited clients, projects and tasks
- Time tracking and CSV reports
- AI task prioritisation
- Task extraction from meeting notes
- Markdown documents and folders
- Streaks, scores and monthly points
- Install to your home screen as an app
No credit card and no trial countdown. If paid plans arrive later you'll hear about it well before it happens. Time reports export to CSV and documents are plain markdown files, so nothing you make is stuck in here.
Questions people actually ask
Everything worth knowing before you sign in.
What is nflo?
nflo is a single-user work management app for solo contractors and freelancers. Projects and tasks, time tracking per client, a markdown document library and light gamification, all on one dashboard. It's designed around neurodivergent working styles, so it does the choosing for you and keeps your progress where you can see it.
How much does it cost?
It's free while nflo is in beta. No credit card and no trial countdown. If paid plans are introduced later you'll be told well before it happens, and nothing you've made gets locked away. Time reports export to CSV and documents are stored as plain markdown files.
Who is it for?
Solo contractors, freelancers and consultants juggling more than one client. It suits anyone with ADHD or autism who finds team tools like Monday, Jira or Notion loud and heavy. nflo is deliberately single-user, so there are no seats, assignees or approvals to think about.
How do I sign in?
Three ways, whichever suits: a Google account, a GitHub account, or a one-time sign-in link sent to your email address. There's no password to invent in any of them, which is why it takes about a minute to get going. If you sign in with Google one day and GitHub the next, you land in the same account as long as the email addresses match.
How does the AI prioritisation work, and what does it see?
When you open the dashboard, nflo sends your active task titles, priorities, due dates, point values and recurrence flags to Anthropic's Claude API. It returns the three tasks worth doing now with a one-line reason for each. Client names, task notes, time entries and documents aren't included in this one. Suggestions are cached for the session, so the list doesn't reshuffle every time you glance at it.
Can nflo turn my meeting notes into tasks?
Yes, and it's the feature most likely to save you an afternoon. Put the notes or transcript in a document, press Extract tasks, and nflo reads it back as a list of actions — each one matched to a client and project, given a priority, and given a due date where the text implies one (“by Friday” becomes an actual date).
Nothing is created until you approve it. You get a checklist with every field editable and the quoted line each task came from, so you can see why it thinks you agreed to something. Untick the ones it got wrong, fix the ones that are close, then create the rest. Each task keeps a link back to the source document afterwards.
Worth knowing: this is the one AI feature that reads your documents. It only runs when you press the button, and only on the document you press it on — but when you do, that document's text and your client and project names go to Anthropic's Claude API. If a document is too sensitive for that, don't run it on that document. The privacy policy sets it out in full.
Can I track billable time per client?
Yes. Every entry is attached to a client, and every entry is priced. Set a default hourly rate for the account and override it per client; each entry then freezes the rate that applied when you logged it, so the day, the client and the period all total up in pounds as well as hours.
Changing a client's rate only affects time logged after the change — past entries keep what they were billed at, and editing an entry is the only way to change that. Filter the report by date range, client and project, then export CSV for invoicing. nflo doesn't generate the invoices themselves.
Can I set a billing target for the month?
Yes, and the period doesn't have to be a calendar month. Pick weekly or monthly and the day it starts on — if you invoice on the 15th, your period runs the 15th to the 14th. Then set what you need to bill in it.
The dashboard shows the running total against that target with the pace you'd need to keep, and Reports breaks the period down by client and by project, with hours, billable value, tasks completed and average value per task. You can step back through previous periods.
Targets apply from the period you set them onward, so raising your rate expectations now doesn't rewrite what a closed period was measured against. The whole thing is optional — leave the period unset and the report and its dashboard widgets don't appear at all.
What happens to a recurring task I miss?
It rolls over and stays visible. nflo never auto-closes or hides an overdue recurring task. It waits until you complete it, then resets for the next period.
Does it work on a phone or tablet?
Yes. nflo is responsive and installable as a progressive web app on iOS, iPadOS, Android, macOS and Windows, so it runs in its own window from your home screen or dock.
Where is my data stored?
On Cloudflare. D1 holds projects, tasks and time entries, and R2 holds document files. nflo is operated by The Bearded Developer Ltd, a UK company, under UK GDPR. Read the privacy policy or email [email protected].
Can I use it with a team?
Not today. nflo is built for one person working across several clients, and everything is scoped to your own account.
Still stuck?
One person reads these, so you get a real answer rather than a ticket number. Usually within a day or two.
Data requests, account deletion and anything else covered by the privacy policy go to [email protected].
Why this exists
I'm James, a contractor in the UK. I built nflo because I was paying for Monday and Notion, still opening a spreadsheet to work out what to do next, and still forgetting to start the timer.
It's built for one person because that's who I built it for. It's free while it's in beta because it isn't finished. I'd rather have people using it and telling me what's wrong than charge for something I'm still working out.
James Plant, The Bearded Developer Ltd
Try it while it's free
nflo is still being built, and it's free to use right now. Sign in with Google, GitHub or your email address and you'll be going in about a minute.
Get started freeGoogle, GitHub or email • No credit card • Free while in beta